5 Microsoft 365 Features You’re Not Using (But Should Be)

You open your laptop, launch Word, check Outlook, maybe dabble in Excel… and that’s about it.
But Microsoft 365 is like a fully stocked kitchen—and most of us are just using the microwave. 🍽️

You’re already paying for this suite of tools, so why not get your money’s worth? These five underused features can help you work smarter, faster, and with a lot less frustration.

Let’s dive in—no IT degree required.

🔹 1. Microsoft Editor – Your Personal Writing Assistant

Move over, Grammarly! Microsoft Editor is built right into Word and Outlook, and even works across your browser. It checks spelling, grammar, clarity, tone, and more—so your emails don’t sound like they were written in a rush (even if they were).

💡 It’s like having that grammar-obsessed coworker reading over your shoulder—minus the passive-aggressive red pen.

Pro Tip: Turn on Editor in your Edge browser to catch mistakes as you write emails, social posts, and web content.

🔹 2. OneNote – Your Brain, But Organized

That brilliant idea you had mid-meeting? The to-do list buried in sticky notes? OneNote is your digital notebook that captures it all—text, photos, files, even audio recordings—and syncs across your devices.

💡 Use it for team meetings, grocery lists, or that late-night epiphany you don’t want to lose.

Pro Tip: Use OneNote for your whole team—it’s searchable, shareable, and automatically saved in the cloud.

🔹 3. Microsoft To Do – Turn Chaos Into Checklists

Think of this as your productivity sidekick. It syncs with your Outlook tasks, helps you break down big goals, and even creates smart daily to-do lists so you actually know what to focus on.

💡 Try the “My Day” feature—it’s like a reset button for your brain.

Pro Tip: Use the features to stay laser-focused on your top priorities.

🔹 4. Dictate – Type with Your Voice

Yes, seriously. Dictate lets you talk instead of type in Word, Outlook, and OneNote—and it’s shockingly accurate. Great for multitasking, long emails, or getting thoughts out faster than your fingers can keep up.

💡 Use it while you pace, cook, or power through a long meeting follow-up. 

Pro Tip: Use it for drafting emails while you're between meetings or organizing your thoughts hands-free.

🔹 5. Quick Steps in Outlook – Your Inbox on Autopilot

Drowning in emails? Quick Steps lets you automate repetitive actions like moving messages, replying with templates, or forwarding to your team—all with one click.

💡 Create a Quick Step to instantly forward client inquiries or file invoices. Boom. Inbox zero in record time.

Pro Tip: Set up Quick Steps to take care of the tasks that seem little but add up over time... saving you time and money!

“Wait—Do I Even Have These?” You may ask...

If you’re using Microsoft 365 Personal or Business, chances are you already have all of these tools. They’re included—you just need to turn them on and use them.

Not sure what you’ve got? We can help.

Ready to Get More From Your Microsoft 365?

Pick one of these features and try it this week. Just one.
If you need help getting started—or want a full walk-through—Fine Technologies is here for it. From setup to shortcuts, we make tech simple.

📞 Reach out today. We’ll help you unlock your tech’s full potential.  Let’s talk.